ProjMindThe ProjMind Blog
Notes on project memory, site documentation, and building with AI.
October 14, 2026
AI for Construction
"AI for construction" means six different things depending on who's selling it. Here's the honest breakdown — what's proven, what's hype, and where it actually helps.
By Matt Andersen
October 12, 2026
How to Brief a New Project Manager in Under 10 Minutes
More than half of real projects experience project manager turnover. Here’s how to brief an incoming PM in under ten minutes without losing what actually matters.
By Soraya Singh
October 11, 2026
How to Onboard a New Engineer to a Live Project
Most onboarding lasts a week. Gartner's own data says full productivity on a knowledge-based role takes 12 to 15 months. Here's what actually closes that gap for a new engineer.
By Clare Wallin
October 10, 2026
Why Projects Lose Institutional Knowledge (And What It Costs You)
Institutional knowledge doesn't disappear when someone leaves — it leaves with them, because it was never anywhere searchable to begin with. Here's what that actually costs
By Jay McFall
October 9, 2026
The Best Apps for Site Documentation in 2027
"Best site documentation app" depends on what's actually costing your team time. A quick breakdown of what each category of tool solves — and where most of them stop short.
By Soraya Singh
October 8, 2026
How to Track Punch List Items Without Losing Any
Punch list items don't go missing — they get marked closed without actually being fixed. Here's the one rule that keeps "closed" honest.
By Paul Newton
October 7, 2026
The Project Handover Checklist Most Teams Skip
Most handover checklists cover the documents everyone remembers to ask for — and miss the context that only lived in one person's head. Here's what actually needs to transfer.
By Martin Geralrdi
October 5, 2026
How to Write a Site Observation Report That Actually Gets Used
Most site observation reports get written once and never read again. Here's the four-part structure — issue, cause, action, outcome — that makes one worth keeping.
By Jay McFall
October 5, 2026
Construction Snag List Template: What to Include and Why
A snag list template only works if it still tells the truth on week twelve. Here's what every entry needs, how it differs from a defect log, and why spreadsheets stop scaling.
By Lori Michaels
October 3, 2026
How to Introduce an AI Tool to a Skeptical Project Team
Nearly half of construction workers fear AI will cost them their jobs. Here’s how to introduce an AI tool to a skeptical team without triggering that fear — and make it actually stick.
By Martin Geralrdi
October 1, 2026
How to Log Site Defects (And Why Most Teams Get It Wrong)
Most site defect logs fail before the defect is even written down. Here's what a defect entry actually needs — and what it costs when logging lags behind the work.
By Paul Newton
September 30, 2026
What Is ProjMind?
It is an AI-powered project memory platform designed for engineers, architects, project managers, contractors and other project-based professionals
By Matt Andersen